Video Call Etiquette

At the beginning of the video call

the meeting organiser should

• Ask all involved to turn off mobiles for duration of the meeting
• Introduce all participants
• Ask all participants if they can hear you clearly
• Ask all participants to say ‘hello’ so you can check that you can hear them clearly
• Ask all participants to speak clearly at all times
• Ask all participants to allow one person to talk at a time
• Outline the reason for the meeting
• If there are more than two participants, ask participants to ‘mute’ their microphone when they are not speaking (to minimise background noise)

During the video call

the meeting organiser should

• Ensure only one person speaks at a time
• Ensure all participants have an opportunity to contribute

At conclusion of the video call

the meeting organiser should

• Ask participants if they fully understood the content of the meeting
• Ask all participants if they have anything else to contribute, or questions to ask
• Thank participants for attending
• Ensure all documentation and reports are attended to